Employer Management Overview

Add a New Employer

1. Go to Employers > Active
2. Click the + Add button
3. Fill in:
   • Business Name
   • EIN
   • Physical & mailing address
   • Insurance info (optional)
   • Daily Report participation
   • Start date
4. (Optional) Select a Parent Employer to inherit insurance data
5. Select Create Employer, Create, then add another employer or Create, than add personnel.

Import an Existing Employer

1. Go to Employers > Active
2. Click the + Add button
3. Use search to find an existing business name or EIN
4. Select from the list and click Import
5. Enter start date and choose whether to send a welcome email

Edit an Employer

1. Go to Employers > Active
2. Select the Employer you wish to edit
3. Click Options
4. Select Edit

Add or Replace a Primary Contact

1. Go to the Employer profile
2. Click the + next to Primary Contact
3. Choose contact type (New or Existing)
4. Enter email and validate
5. Complete contact details and permissions
6. Select whether to send a welcome email
7. Click Submit

Each employer can have:

• One company-level Primary Contact
• One project-level Primary Contact per project
• up to 3 Nominated Representatives (inducted workers with login access)

Email addresses can’t be edited—remove and re-add if needed.

Note: Company-level Primary Contacts can only be edited or removed from Company Overview. Project-level Primary Contacts need to be edited or removed from project level.

Assign Nominated Representatives

1. Go to Employers > Active
2. Select an employer with inducted, approved workers
3. Click the + next to Nominated Representative
4. Select a worker from the dropdown
5. Click Add, then confirm

To update an email address for a Nominated Rep:

• Remove the worker as a Nominated Rep
• Edit the worker's email from their Personnel profile
• Re-add as a Nominated Rep

Resend Welcome or Activation Email

• Use the Options cog on the employer profile or contact card
• Choose Send or Resend Welcome Email

Employer records and access

Employer records (subcontractors) are central to HammerTech workflows. Each employer profile holds: 

• Company and insurance details 
• Assigned workers and user roles 
• Submission history (JHAs, permits, etc.) 
• Links to inspections and forms

Setting up and managing employer access is a critical step in project onboarding.

When should I use a Child Employer?

In some cases, a subcontractor may engage another subcontractor to perform work on their behalf. HammerTech supports this by allowing you to create a Child Employer.

You should use a Child Employer when you want to keep subcontractors operationally separate. This means:

• workers register and complete induction under the Child Employer

• licences, insurances, and JHA's are uploaded against the Child Employer

• the Child Employer has its own Primary Contact and Nominated Representatives

• responsibilities and records remain clearly separated

If you do not need that separation, the Parent Employer can manage all workers and documents under a single employer profile instead. This avoids creating an additional employer record but removes visibility and separation between subcontractors.

Choosing whether to create a Child Employer is a structural decision. It affects how workers are inducted, how documents are submitted, and who can manage information in the system.

How do I create a Child Employer (sub-subcontractor)?

1. Go to Employers > Active
2. Click the blue + button
3. Add Child Employer business details
4. Select the Parent Employer from the drop-down
5. Choose whether to inherit insurance from the parent
6. Add a Primary Contact to the new Child Employer profile

Note: Workers, licences, JHAs, and Primary Contacts/Nominated Reps are managed independently for Child and Parent Employers.

Note: Parent Employer users do not have access to Child Employers' information, or vice versa.

How do I give a subcontractor user login access?

1. Go to Employers > Active
2. Open the company profile
3. Add a new Primary Contact or Nominated Representative
4. Use the Options menu to send them the Welcome Email

Note: Company-level Primary Contacts can only be added/edited from Company overview. Project-level Primary Contacts can only be added/edited from project level.

How can I track if subcontractors have submitted required documents?

Use the Employer Self Service - Awaiting Review tile on the Dashboard.