Employer Management Overview

Add a New Employer

1. Go to Employers > Active
2. Click the + Add button
3. Fill in:
   • Business Name
   • ABN
   • Physical & mailing address
   • Insurance info (optional)
   • Site Diary participation
   • Start date
4. (Optional) Select a Parent Employer to inherit insurance data
5. Select Create Employer or Create and add another
    

Import an Existing Employer

1. Go to Employers > Active
2. Click the + Add button
3. Use search to find an existing business name or ABN
4. Select from the list and click Import
5. Enter start date and choose whether to send a welcome email
6. Enter start date and choose whether to send a welcome email
    

Edit an Employer

1. Go to Employers > Active
2. Select the Employer you wish to edit
3. Click Options
4. Select Edit
    

Resend Welcome or Activation Email

• Use the Options cog on the employer profile or contact card
• Choose Send or Resend Welcome Email
   

This information helps support check delivery and resend the email if required.

Welcome Email Content and Attachments

The wording and formatting of the Welcome Email are managed centrally.

• To change the wording or layout of the Welcome Email, contact HammerTech Support.

• Attachments added under Administration > Welcome Email Attachments are automatically included with each Welcome Email.

Employer records and access

Employer records (subcontractors) are central to HammerTech workflows. Each employer profile holds: 

• Company and insurance details 
• Assigned workers and user roles 
• Submission history (SWMS, permits, etc.) 
• Links to inspections and forms

Setting up and managing employer access is a critical step in project onboarding.

When should I use a Child Employer?

In some cases, a subcontractor may engage another subcontractor to perform work on their behalf. HammerTech supports this by allowing you to create a Child Employer.

You should use a Child Employer when you want to keep subcontractors operationally separate. This means:

• workers register and complete induction under the Child Employer

• licences, insurances, and SWMS are uploaded against the Child Employer

• the Child Employer has its own Primary Contact and Nominated Representatives

• responsibilities and records remain clearly separated

If you do not need that separation, the Parent Employer can manage all workers and documents under a single employer profile instead. This avoids creating an additional employer record but removes visibility and separation between subcontractors.

Choosing whether to create a Child Employer is a structural decision. It affects how workers are inducted, how documents are submitted, and who can manage information in the system.
 

How do I create a Child Employer (sub-subcontractor)?

1. Go to Employers > Active
2. Click the blue + button
3. Add Child Employer business details
4. Select the Parent Employer from the drop-down
5. Choose whether to inherit insurance from the parent
6. Add a Primary Contact to the new Child Employer profile

Note: Workers, licences, SWMS, and Primary Contacts/Nominated Reps are managed independently for Child and Parent Employers.

Note: Parent Employer users do not have access to Child Employers' information, or vice versa.