Employer records (subcontractors) are central to HammerTech workflows. Each employer profile holds:
- Company and insurance details
- Assigned workers and user roles
- Submission history (SWMS, permits, etc.)
- Links to inspections and forms
Setting up and managing employer access is a critical step in project onboarding.
When should I use a Child Employer?
In some cases, a subcontractor may engage another subcontractor to perform work on their behalf. HammerTech supports this by allowing you to create a Child Employer.
You should use a Child Employer when you want to keep subcontractors operationally separate. This means:
workers register and complete induction under the Child Employer
licences, insurances, and SWMS are uploaded against the Child Employer
the Child Employer has its own Primary Contact and Nominated Representatives
responsibilities and records remain clearly separated
If you do not need that separation, the Parent Employer can manage all workers and documents under a single employer profile instead. This avoids creating an additional employer record but removes visibility and separation between subcontractors.
Choosing whether to create a Child Employer is a structural decision. It affects how workers are inducted, how documents are submitted, and who can manage information in the system.
How do I create a Child Employer (sub-subcontractor)?
- Go to Employers > Active
- Click the blue + button
- Add Child Employer business details
- Select the Parent Employer from the drop-down
- Choose whether to inherit insurance from the parent
- Add a Primary Contact to the new Child Employer profile
Note: Workers, licences, SWMS, and Primary Contacts/Nominated Reps are managed independently for Child and Parent Employers.
Note: Parent Employer users do not have access to Child Employers' information, or vice versa.
How do I give a subcontractor user login access?
- Go to Employers > Active
- Open the company profile
- Add a new Primary Contact or Nominated Representative
- Use the Options menu to send them the Welcome Email
Note: Company-level Primary Contacts can only be added/edited from Company overview. Project-level Primary Contacts can only be added/edited from project level.
How can I track if subcontractors have submitted required documents?
Use the Employer Self Service - Awaiting Review tile on the Dashboard.