Assign Personnel And Capture Signatures

Workers, including those with inductions still Pending Approval, can be assigned to a RAMS when the RAMS is created, or at any time after.

To assign personnel during the initial creation of a RAMS, see RAMS > How do I create RAMSS? Capture SDS information? 

Once a RAMS has been assigned to a worker, you are able to see it in the Associated RAMS section in their profile, alongside with the following:

• Signature Status
• Method the Signature was obtained
• Date the RAMS has been signed.

If a RAMS has not yet been approved by a Main Contractor user, it will be reflected (and can be signed by the user) but will be marked as [Pending Review] in the list.

Below are the status' that will appear in the Associated RAMS section of a worker's profile:

• UNSIGNED - the worker hasn't signed the RAMS yet
• SIGNED via RAMS - the worker has signed the RAMS by an internal user accessing the RAMS in HammerTech and having the worker sign directly
• SIGNED via SMS/Email - the worker has signed the RAMS via the link that was sent to them via SMS or Email
• SIGNED via Registration - the worker has signed the RAMS as part of his induction onto the project

Note: the status will not be changed to Signed until a signature is entered into the signature box.

Note: RAMS can also be assigned to other Employers (See RAMS > Assigning SWMS To Other Employers)

Assigning workers to a RAMS

1. Log into HammerTech
2. Select a project from the Company Overview drop-down on the top right
3. Select RAMS > View All/View High Risk RAMS
4. Select the appropriate RAMS
5. Select the Options cog in the top right > Edit 
6. Scroll down to Personnel who are assigned to this RAMS and select the workers to associate with the RAMS
7. If needed, select the tick box to send a notification to personnel who have not yet signed the RAMS via SMS/email
8. Select Save Changes
   
   

Note: If multiple RAMS need to be associated with the same worker, it can be done by going to Personnel > All Personnel on a project, selecting the worker, clicking Options > Edit, and selecting the RAMS to associate with the worker in question. If a RAMS is assigned that hasn't been signed by the worker, an option will appear to Assign and send notification (SMS/Email) or Assign and capture signature now.

Capturing signatures on an existing RAMS

1. Log into HammerTech
2. Select a project from the Company Overview drop-down on the top right
3. Select RAMS > View All/View High Risk RAMS
4. Select the appropriate RAMS
5. If capturing the signature from the worker directly:
   Scroll down to Personnel who are assigned to this RAMS, select the Sign box and use your touchscreen (or mouse) to sign the form
6. If sending the link to the worker to capture the signature via SMS or email:
   Scroll down to Personnel who are assigned to this RAMS, then click the Send Reminder button next to the worker's name

Please note: When signing via SMS/email, the worker will be unable to sign until the SWMS attachment is viewed.